Office Manager

Highlights of this job:

• Company: Watermelon

• Core: (Generative) AI chatbots / B2B SaaS

• Role: Office Manager

• Responsibilities: Day-to-day operational tasks, invoice preparation, supporting recruitment, on/offboarding staff and facility management

• Location: Utrecht / Hybrid

• Hours: 20 - 24 hours spread across 5 days per week

• Salary: €2,800 - €3,500 gross based on fulltime dependent on your experience

• Start Date: 1st of July 2025

• Work environment: Work in a dynamic, innovative team environment where collaboration and growth are prioritised!

About the job

We’re a fast-growing AI software company on a mission to build powerful, human-centric technology—and we’re looking for an Office Manager to keep our operations running smoothly and our people supported and empowered. As a small but ambitious team, we wear many hats, and we’re looking for someone who thrives in a dynamic environment. In this hybrid role, you’ll be the glue that holds our day-to-day operations together while also supporting some HR functions that are foundational to our growth.

What you’re going to do

• Proactively assist in operational tasks to ensure smooth day-to-day business activities.

• Process invoices, receipts, and expense claims in relevant systems.

• Manage office supplies, groceries, and ensure a comfortable and welcoming office environment.

• Support people and operations projects, such as creating procedure manuals or organising team events.

• Maintain and update software tools like NMBRS, Zenvoices, Notion, Cledara and Homerun.

• Handle all on- and off-boarding processes for new hires and leavers.

• Support recruitment, including posting vacancies, screening candidates, and scheduling interviews.

Who we are looking for

• You are proactive, resourceful, and highly organised with strong time management skills.

• You have at least 1 year of experience in an Operations/Administration role, ideally in a B2B SaaS environment.

• You are comfortable working with HR tools like NMBRS, Homerun and Notion, or willing to learn.

• You have excellent communication skills in both written and verbal English.

• You thrive in a dynamic, fast-paced startup environment and are eager to take initiative.

• You are detail-oriented and precise, ensuring tasks are completed with accuracy.

What we offer

• €2,800 - €3,500 gross based on fulltime dependent on your experience

• Travel allowance, pension plan, and a budget for personal development.

• 25 vacation days and a budget to set up your workspace.

• A culture focused on growth and development.

• The opportunity to contribute to a fast-growing international startup in the AI industry.

• A friendly work atmosphere with colleagues you can laugh with and opportunities to participate in team activities.